dotTasks

A fast, fresh task app for your organisation — built for teams that prefer doing over clicking.

Keep your sales and customer success work organised, share tasks with colleagues and make sure nothing slips through the cracks. No heavy setup, no clunky blocks — just your tasks in a shape you recognise: list or board, your call.

Why dotTasks?

• Install today, use today. No training required, no 40-page manual.
• Works the way you think. Filter, group and sort however you like — and your settings are remembered until you change them yourself.
• Built for collaboration. Assign tasks to colleagues, label them with tags, link them to deadlines.
• No lost work. Import directly from Airtable and pick up where you left off.

What can you do with it?

📋 Two views, one click

View your tasks as a list for an overview with details, or switch to Kanban to see at a glance what's open, in progress, done or skipped. Drag cards from column to column to update the status.

🎯 Filters that save you time

Filter by assignee, status, tag, priority or recurrence — multiple values at the same time, as many filters as you want. Combine with a free-form search on the title. Your active filters stay put, even after a refresh or new session.

🔄 Group the way you see things

Group your task list by status, priority, deadline, assignee, tag or recurrence. Collapse or expand groups. The list adapts; you stay in control.

👥 Work together with your team

Assign tasks to one or more colleagues with smart suggestions ranked by usage. Type "Je" and "Jelle" pops up first. A central Manage button gives you control over every name and tag: rename, add or clean up — changes propagate to every task instantly.

🏷 Tags for structure

Categorise tasks with multiple tags: project, type of work, client, phase. Tags are remembered automatically — once used, they're always available as a suggestion.

⏰ Priority and deadlines

Give every task a priority from Very Low to Very High. Set deadlines and immediately see what's overdue, due today, this week or later. The coloured bar on the left of every task tells you the urgency in one glance.

🔁 Recurring tasks

Got a task that needs attention every Tuesday? Or every month? Set a recurrence — daily, weekly (pick specific days), or monthly. Tick it off and the task automatically rolls forward to the next occurrence.

✨ Turn meeting notes into tasks with AI

Paste your meeting minutes, project update or loose notes and let AI propose a clean to-do list. Each suggestion comes with a proposed title, priority, assignee and tags — and you can edit anything before you accept. Not happy with the result? Give the AI written feedback and regenerate until it nails it. One click and the proposals become real tasks.

📥 Import from Airtable

Already have your tasks in Airtable? Export to CSV (one click in Airtable), upload the file or paste the contents, and your tasks are right there. Columns like Title, Status, Priority, Due Date, Assignees and Tags are auto-detected and mapped.

📝 Notion-style notes on every task

Open a task and you get a real rich-text editor. Type / to insert a block: heading, bulleted list, numbered list, checkbox, quote, divider or code. Or select multiple lines and turn them into a checklist in one click.

• Bold and italic with ⌘B / ⌘I
• Markdown shortcuts: # for heading, - for bullet, 1. for numbered, [] for checkbox
• Copy and paste from Notion or Google Docs — formatting is preserved
• Beautifully styled checkboxes you can tick without entering edit mode
• Auto-save while you type — no save button needed

🔢 Your own ordering

Give tasks a numeric position and move them up or down in your workflow. Important things stay on top, regardless of how you sort.

⚡ Lightning fast

• Optimistic updates: click a status or priority and the change is visible instantly
• Drag-and-drop in Kanban
• No page loads, everything works in real time
• Filters, sorting and view choices are remembered between sessions

Who is it for?

• Sales teams tracking deals, follow-ups and customer contacts
• Customer success for onboarding, tickets and project follow-up
• Small businesses and startups that don't want a complex tool but still need structure
• Anyone who wants to share tasks with a team without getting lost in a sprawling project management system

Install in under a minute

Head to DotBots Boutique, search for dotTasks in the marketplace and click Install. Your organisation gets its own workspace with only your tasks — nobody else can see them.

No credit card, no onboarding call, no vendor lock-in. Stop whenever you like, your data stays yours.

dotTasks is built on the DotBots Boutique platform. Authentication, user management and infrastructure are handled entirely by the platform so your app is secure and scalable from day one.